For importers, wholesalers, accounting firms
Invoice and document colleague
Watches the inbox and the scan folder. Reads the invoice, delivery note or product data sheet, whatever form it arrives in. Checks the total, the VAT, and whether it has already come in once. At the end it produces the accounting or ERP system's own import file, ready to load in one click. Anything doubtful it doesn't guess: it puts it up for human approval, next to the original document.
We have worked on systems like this for an import distributor, turning product data sheets into data packages for their ERP, and for an accounting firm, turning invoices into accounting-software imports.
Worked example
If 1,500 invoices arrive a month and entering one takes 3 minutes on average, that's 75 working hours a month, just for typing. Close to half a full-time job.
For manufacturers, contractors, B2B webshops
Quote colleague
An enquiry arrives by email or form. The colleague reads what is being asked for and how much, builds the line items from your own price list and product data, and produces a finished quote in your branding, which the salesperson reviews and sends. If a detail is missing, it doesn't make it up: it writes the question to the client too.
The quote goes out in minutes, while the prospect is still at their desk, not days later when they have already asked someone else.
Worked example
If 20 quotes go out a week and putting one together takes 45 minutes, that's close to 65 hours a month of your best specialist's time.
For clinics, salons, service centres
Phone appointment booker
The same technology that has been taking orders at Kakucsi since April books appointments here. It answers the phone at night and at weekends too, finds out what is needed, finds a free slot in the calendar, books it and confirms by SMS. Anything sensitive or unusual it passes on with a summary, so reception picks up already in the picture.
The existing phone number stays; customers call the same number as before.
Worked example
If 5 out of 30 calls a day go unanswered, and every second one of those is a lost booking, then with an average treatment of 15,000 Ft and 22 opening days a month that is more than 800,000 Ft of revenue a month going elsewhere.
For staffing agencies, HR teams
Applicant screening colleague
Reads every incoming CV, whatever form it arrives in. Compares it with the open role's requirements, ranks with a short rationale, asks back for missing details, and offers suitable candidates an interview slot from the recruiter's calendar. The decision stays with the recruiter, who only reviews the ranking and the reasoning.
Worked example
If 300 applications arrive a month and screening one takes 6 minutes, that's 30 hours a month before a single interview happens.
For law firms, real-estate agencies, insurance brokers
Contract preparation colleague
Collects the details from emails, forms and attached documents, and fills in your own contract templates. Flags anything out of the ordinary: a missing annex, conflicting dates, an unusual clause. The finished draft waits on the case handler's desk with the risky points highlighted, and the case handler approves it.
Worked example
If 15 contracts are prepared a week and preparing one takes 40 minutes, that's close to 43 hours of specialist time a month.
For logistics companies, wholesalers, manufacturers
Order entry and coordination colleague
Orders arrive by email, PDF, Excel, everyone sends them differently. The colleague reads them and enters them into your system, sends the confirmation, and raises a flag if an item is out of stock or a delivery is slipping. The dispatcher deals with the exceptions, not the typing.
Worked example
If 40 orders arrive a day and entering one takes 4 minutes, with 22 working days a month that's close to 59 hours a month.
For estate agents, educators, service companies
Lead response colleague
Writes a personalised reply to every enquiry from the website, Facebook or email within minutes, at night and at weekends too. A few questions tell it how serious the interest is, and serious prospects get a slot in the salesperson's calendar straight away. Those who aren't ready yet are noted and contacted again at the agreed time.
Worked example
If, out of 60 enquiries a month, faster replies turn just three more into clients, at an average deal value of 200,000 Ft that's 600,000 Ft of extra revenue a month.
For managing directors, in any industry
Morning management briefing
Every morning it gathers the numbers from the till, the webshop, the accounts and the inbox, and writes in five sentences what happened yesterday, what is slipping and what needs attention today. Anything unusual goes to the top. The same runs for us every morning: Alfréd writes it.
Worked example
If putting together the weekly reports and spreadsheets takes 4 hours a week today, that's close to 17 hours a month of the manager's time.
For webshops, retailers
Stock and purchasing colleague
Watches sales and stock, and drafts the next order in line with supplier cut-offs, before a popular product runs out. Flags a goods receipt left open, or a product that hasn't moved for weeks. The same logic runs at Kakucsi, in supplier ordering.
Worked example
If your best-selling product runs out twice a month for three days, and it brings in 40,000 Ft a day, that's 240,000 Ft of missed sales a month.